Late-Breaking Abstracts

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Submission for Late-Breaking Abstracts is now closed.
We thank all of you for submitting your work.
Notification of acceptance/non-acceptance will be sent in mid-June via email.

It gives us great pleasure to announce that we have received many abstracts from researchers by February 16 deadline. However, we assume that there are some researchers who are making advances in their research even after the deadline.
We consider it to be of great importance to have discussions based on recent research achievements and thus make a call for Late-Breaking Abstracts (LBA).
Submit LBA and present your latest research developments!

 

Index

  1. Submission Period
  2. Considerations
  3. Criteria
  4. Junior Investigator Poster Award
  5. Presentation Format & Language
  6. Submission Procedure
  7. Conflict of Interest (COI) Disclosure
  8. Data Entry
  9. View / Modify Abstract
  10. Notification of Acceptance
  11. Important Notes
  12. Logging into the Online Submission System

 

1. Submission Period

OPEN

April 16, 2020 at 12:00 noon (JST)

CLOSE

May 22, 2020 at 12:00 noon (JST)

*Abstract submission will close earlier than registration.

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2. Considerations

  • Late-Breaking Abstracts are not included in the meeting program. They are available on the JNS Meeting Planner 2020 (online abstract browsing system).
  • Presentation format: Poster presentation only.

 

3. Criteria

  • The presenting author (first author) must register and submit the abstract; co-authors cannot submit or present.
  • One person cannot submit multiple papers as a first author, including symposia. However, this excludes plenary lectures, special lectures, educational lectures, award lectures and luncheon seminars.
  • The first and presenting author must be a member of the Japan Neuroscience Society (JNS). Nonmembers who wish to submit abstracts should join JNS first.
    Click here for detail information on the Japan Neuroscience Society
  • It may take up to one week to issue your membership number. It is advised to initiate your membership well before the deadline. Please bear in mind that your abstract may be withdrawn if you, as a presenting author, have not completed the membership process by the time the program is finalized.
  • Even JSN members, your abstract may be withdrawn if you are behind in payment of membership fee.
  • If your membership is paused, please activate your membership prior to your abstract submission.

 

＜Contact for membership registration / payment＞
　　The Japan Neuroscience Society (JNS)
　　URL: https://www.jnss.org/en/
　　E-mail: office@jnss.org

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4. Junior Investigator Poster Award

There will be an award for the best posters presented by undergraduate students.
Candidates of this award are presenters who are undergraduate students at the time of abstract submission. Please note that graduate students are not eligible.

 

 

5. Presentation Format & Language

＜Language＞

Abstract Presentation Q&A’s
English English /Japanese
*Posters must be created in English		 English / Japanese
  • Abstract must be submitted in English.
  • Please create your poster in English. You can deliver your presentation in either English or Japanese.
  • Choose appropriate research themes from the list of categories. Please kindly note that your presentation may belong to a different category from what you choose at the Program Committee’s discretion.
    List of Categories (PDF)
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6. Submission Procedure

1） Prior to Submission

Registration is necessary before abstract submission. To register, please click “Registration & Abstract Submission” or visit the “Registration” page.

 

2） Log in to the Online Submission System

After you complete the registration, the “Abstract Submission” button will appear. Click it to proceed to abstract submission.

 

＜NOTE＞
If you close the registration page after completing registration without submitting your abstract, go to the URL that will be emailed to you upon completion of registration or click “Confirm or Modify Your Registration” button on “Registration” page and then log in and click “Abstract Submission” to submit an abstract.

 

3） Process from Abstract Entry to Completion

  • Follow the direction on the abstract submission screen, and fill in the required fields.
  • Once you complete abstract submission, you will receive an automatically-generated confirmation email. If you do not receive this email within 60 minutes, your abstract submission may not have been completed successfully. In that case, please check and submit your abstract again if necessary.
  • Platform-dependent characters may not be displayed correctly in the confirmation email depending on your PC’s configuration. This is not a problem as long as they are displayed correctly on the abstract submission screen.
  • Your abstract number and password will be shown in the confirmation email. You need this number and password to view or modify your abstract or to send an inquiry to the Secretariat. Print out the page or save it on your computer to be sure to keep them safe.
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7. Conflict of Interest (COI) Disclosure

If you are the first or lead author (including non-members) of the presentation to be given at the JNS meeting, you must submit in advance a notice to the meeting secretariat on the presence or absence of conflicts of interest during a past one year calculated from the time of abstract submission concerning any corporation involved with the subject of the presentation. This applies to your spouse or any relation in the first degree who shares income and assets with you.
You are required to disclose that if you have conflicts of interest to disclose when you deliver your presentation at the meeting.
Please refer to the following page for more details.
Conflict of Interest Guidelines for JNS meetings

 

 

8. Data Entry

1） Input Items

  • Enter the following items:
    • Names of authors (no more than 20 authors including presenting author)
    • Affiliated institutions (no more than 20 institutions)
    • First and presenting author’s contact info
    • Email address (for registration confirmation and result notification)
    • Presentation Category number
    • Presentation title
    • Abstract body
    • Research funding name
  • Align the abstract body to the left without any spaces. Do not include the abstract title, names of authors and institutions in the abstract body.

2） Length of Abstract

  • The length of an abstract body should be 1,500 to 2,500 characters including spaces. After all required fields are filled, click “Next” to confirm the number of characters you have entered. Please note that an abstract with less than 1,500 or more than 2,500 characters cannot be registered.

3） Special characters

  • Enter English using the Latin alphabet.
  • To use characters with accents or other markings, you can copy and paste them from the character list on the submission screen. The followings are some examples of special characters. You can find more on the submission screen.

 

① Symbols / Greek Letters

Symbols
(ex) p&lt;0.05 → p<0.05.

Type in

&lt;

&gt; 

&amp;

&quot;

&plusmn;

&ne;

Display

<

>

&

"

±

≠

Greek Letters
(ex) &beta;blocker→ βblocker.

Type in

&alpha;

&beta;

&gamma;

&delta;

&epsilon;

&zeta;

&eta;

&theta;

&iota;

&kappa;

&lambda;

Display

α

β

γ

δ

ε

ζ

η

θ

ι

κ

λ

Type in

&mu;

&nu;

&xi;

&omicron;

&pi;

&rho;

&sigma;

&tau;

&upsilon;

&phi;

Display

μ

ν

ξ

ο

π

ρ

σ

τ

υ

φ

Type in

&chi;

&psi;

&omega;

Display

χ

ψ

ω

 

② Font Change / Decoration

To change fonts or decorate, you can copy and paste the tags below or on the registration page if necessary to make your abstract more accurate.

*Place the tags before and after the words you want to change the font of or decorate.


Superscripts

Subscripts

Italics

Bold

Underline

Line Breaks

Tags

<SUP></SUP>

<SUB></SUB>

<I></I>

<B></B>

<U></U>

<BR>

Examples

Na<SUP>+</SUP>
→ Na+

H<SUB>2</SUB>O
→ H2O

<I>c-fos</I>
→ c-fos

<B>AAA</B>
→ AAA

<U>AAA</U>
→ AAA

Start a new line after  <BR>

 

③ Important

If you want to use “<” or “>” (greater-than / less-than signs) in your abstract, enter “&lt;” for “<” or “&gt;” for “>”, in order to avoid confusion with special character code “<>” (angle brackets). 

Example:○p＜0.05
　× p＜0.05
　○ p&lt;0.05

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9. View / Modify Abstract

You can view or modify your abstract during the Late-Breaking Abstract submission period. Click “View / Modify / Delete Abstract” button at the bottom of this page, then log in with your abstract number and password.

Neither modifications nor additions can be made to your submitted abstract once the abstract submission period has been closed. Please ensure that your submission is accurate and that no authors, affiliations or other information have been accidentally omitted, since your submission will be published as is.

The abstract submission system and the registration system are two different systems. Modifications you make in one will not be reflected in the other. You must update the content of both pages separately when making modifications.

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10. Notification of Acceptance

Once the program is finalized, applicants will receive notifications of acceptance / non-acceptance in the middle of June. Due to this short notice, overseas LBA applicants should prepare necessary travel arrangements and documentations well ahead of time. The decision on abstract acceptance is entirely up to the Program Committee

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11. Important Notes

  • Retain your abstract number and password.  For security reasons, the Secretariat is not able to respond to inquiries concerning abstract numbers and passwords. 
  • Neither modification nor addition will be accepted for any reason once abstract submission has been closed.  Please note that no special cases will be entertained. 
  • In principle, we will not proofread submitted abstracts.  Please ensure that your abstract is ready for publication when you submit it.   
  • First authors are required to obtain co-authors’ consent prior to submission. 
  • Before the meeting, accepted abstracts will be released to the public through the JNS Meeting Planner 2020 at the beginning of July 2020. Please contact the JNS Secretariat for the exact date of release at entry@jnss.org.
  • If you need “Certificate of Presentation for Patent Application Based on the Patent Act Article 30”, please contact the Conference Secretariat at jns2020@aeplan.co.jp.

 

＜Recommended browser＞

Windows: Internet Explorer 11
Mac OS: Safari 9.1 and later
Mozilla Firefox: 62.0 and later
Google Chrome: 69.0and later
You must have Java Script enabled to complete abstract submission.

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12. Logging in to the Online Submission System

 

 

Contact Information
The Japan Neuroscience Society
9F Hongo Building, 7-2-2 Hongo, Bunkyo-ku, Tokyo 113-0033
E-mail: abstract@jnss.org

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